Position: Executive Director

Jefferson County Literacy Council, Inc.

Position:                      Director, Jefferson County Literacy Council, Jefferson, Wisconsin  

Reports to:                  Board of Directors

Work Hours:               32 hours per week annually.  Some evening and weekend hours required. 

Summary of Primary Job Functions:

The Director is responsible for establishing and executing the goals and objectives of the organization.  Position reports directly to the Board of Directors and assumes responsibility for policies established by this group.  Leadership, direction and guidance are provided to agency staff by developing and maintaining an organizational structure, hiring and training, guiding professional development and evaluating performance. 

 

Duties and Responsibilities:

Administration

  • Recruit new Board members

  • Schedule and attend Board meetings

  • Work with the Board of Directors on governance policy issues by providing support and by initiating approved recommendations or actions

  • Recommend to the Board changes to policies and procedures that would improve the organization

  • Ensure compliance to minimum standards in accordance with all government legislation, regulations and guidelines pertinent to the organization’s role as an employer and non-profit agency

  • Submit all information, reports and records as requested or required by law to appropriate government officials or the board of directors

  • Produce JCLC Annual Report

  • Purchase/secure donations and maintain operation of hardware and software technology for offices, classrooms and jail

  • Evaluate and secure contracts for all operating systems, including internet, phone, web and email hosting, credit card payment, event registration, and technical support

  • Oversee the design and maintenance of webpage and social media accounts

 

Staff Supervision

  • Recruit, hire, and train new staff

  • Hire student interns to supplement staff; complete required application and reporting procedures  

  • Coordinate and direct employees and student interns; examine work for accuracy and compliance with policies and procedures

  • Ensure that appropriate salary and wage structures are maintained

  • Develop, maintain and up-date job descriptions as needed

  • Conduct performance appraisals and take corrective action as needed

  • Determine professional development needs and provide opportunities within budget allocation

  • Oversee the preparation of office policy and procedure manuals

 

Financial Management

  • Serve as chief financial officer responsible for raising and managing the funds needed to operate the business

  • Lead fund development efforts through grant writing, fundraising events and campaigns, and contracts for service

  • Cultivate and maintain relationships with donors

  • Seek new revenue streams for the organization

  • Ensure the accuracy, integrity, and timeliness of all financial accounting and reporting using accounting software

  • Negotiate and manage service and contractual agreements for agency operations

  • Create annual budget for board approval

  • Schedule and prepare records for annual audit with external accountant

 

Instruction 

  • Provide direction for development and delivery of instructional programs and services and the recruitment and management of volunteers

  • Develop and deliver ABE, ELL and GED programs that are aligned with the Wisconsin Technical College System (WTCS) curriculum standards for college and career readiness

  • Administer and interpret standardized assessment instruments

  • Maintain accurate and timely reporting of learner and volunteer records in database systems

  • Generate demographic and performance outcome reports as required by grant funders

  • Maintain strong working relationships with key agencies, including the WTCS, Madison College, Wisconsin Literacy, Jefferson County, the Sheriff’s Department, Forward Services and the Workforce Development Board of South Central Wisconsin for direction in delivering adult literacy and correctional education programs

  • Attend required state-called meetings and conference calls provided by the WTCS

  • Attend other professional development programs and webinars related to correctional education, literacy skill development and/or working with volunteers

 

Community Relations

  • Represent JCLC to regulatory bodies including the WTCS and Jefferson County, other agencies, community and civic organizations, donors, funders and supporters and the general public

  • Cultivate and maintain community partnerships that enhance JCLC’s mission and help maintain high visibility for literacy issues

  • Act as spokesperson in the community to promote JCLC, literacy, volunteer recruitment and fund development

  • Serve on boards or committees that align with the mission of JCLC  (i.e. Reducing Recidivism Coalition, Community Justice Collaborating Council, Non-Profit Directors Group, Community Partners: Connecting the Voices and others)

 

Other duties or responsibilities may be required and may change at any time.

 

 

Qualifications:

 

Required:

  • Bachelors’ degree in education, public administration, business or non-profit management or related field

  • Minimum of five years professional experience, or any equivalent combination of experience and training

  • Excellent written and oral communication skills are required as well as the ability to multi-task and follow multiple projects through to completion efficiently and effectively

  • Experience writing and administering federal grants

  • Demonstrated success in fundraising

  • Proficient with accounting software and/or bookkeeping procedures

 

Preferred: 

  • Master’s degree in a related field

  • Bilingual English/Spanish helpful

  • Knowledge of the programs and services offered by the Wisconsin Technical College System

 

 

Work Environment

This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc. 

 

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.  

 

Improving literacy in our community grows the economy, combats poverty, reduces crime, improves health outcomes and overall quality of life. If you have the passion and heart for leading the JCLC, email your resume and cover letter to erobinson@fortlibrary.org.